Voluntary Demotion Letter Template – business form letter image source: businessformlettertemplate.com
A voluntary demotion letter is very important for the employer when he plans to take a demotion of his employee. There are many things that are included in this letter and it is important to follow a correct format.
Before the actual letter is written, the employee should be advised about the type of letter to send to the employer. If it is a case of the employee requesting for a demotion, then there will be a specific format to follow. However, if it is a case of the employee complaining about the performance of the employee, then he can write a complaint letter and the format will also vary from that. There will be several points to note in a complaint letter.
The first thing that the employee needs to note in a voluntary demotion letter is the name of the employee. This is to avoid any confusion among the parties involved. Also, the employee should mention the name of his previous supervisor and if it is still working or not. In other words, the format of the complaint letter will be different if the previous supervisor was working as well.
When the demotion letter template is followed, there will be some other points that should be mentioned. The employee should mention about the reason for the complaint and then mention about the problems that have occurred. This is to ensure that the company takes proper notice of these problems and that the person concerned is given some chance to rectify these problems.
After all the information has been mentioned, the employee needs to state the length of time for which the problem took place. This is to ensure that the company gets sufficient information about the same before taking any decision. The letter will need to be very clear and there should be no room for misinterpretation. In other words, there should be no room for the employee to hide anything.
After writing a demotion letter, the employees have to contact their former supervisor to tell about the problems that occurred. It is important for the employee to explain the exact cause of the problem so that the employer can solve the same and get an improvement in the employee’s performance. There will be times when a particular employee does not get the job after some time because the company does not accept him for some reasons.